Privacy Policy
MyUOG is the official mobile application of the University of Gujrat. It provides students, faculty members, and admission applicants with access to institutional academic and administrative services.
This Privacy Policy explains how information is accessed, processed, stored, and protected when you use the application.
1.Information We Access and Process
The application provides access to information already maintained in the institutional CMS, LMS, and related academic systems.
Depending on the user role, the application may access and display:
- Full name
- Roll number
- Registration number
- Employee code
- Department and program information
- Academic records and grades
- Attendance records
- Timetables and schedules
- Fee challans and fee-related information
- Contact information (phone, email and address)
- Admission application details and documents
- Notifications and institutional announcements
Admission applicants may also submit information and documents during the admission process.
2.User Accounts and Authentication
Students and faculty members use institutional credentials assigned by the University.
Admission applicants may create an account using their phone number and password for admission-related services.
Authentication methods may include:
- Roll number and password
- Employee code and password
- Phone number and password
- OTP for password recovery
The application does not store user passwords on the mobile app. Authentication is handled through the existing institutional system and secure API-based access.
3.Purpose of Data Usage
The application uses information for institutional and academic purposes, including:
- User authentication and account access
- Admission processing
- Attendance management
- Academic record access
- Timetable and schedule management
- Fee challan access
- GPA and transcript services
- Notifications and institutional communication
- Assignment and document submission
- Bus location and distance-related features
- Faculty grade management
- Technical support and system maintenance
4.Permissions Used by the Application
The application may request the following permissions depending on the feature being used:
Internet Access
Used for secure communication with institutional servers and services.
Camera Access
Used for capturing and uploading admission documents, assignments, profile-related images, and other academic documents.
Storage or File Access
Used for uploading and downloading documents such as PDFs, images, and other academic files.
Notification Access
Used for admission updates, academic alerts, examination notifications, schedules, and institutional announcements.
Location Access Optional
Location access is optional and used only for bus tracking and distance-related features. The application may use the device location locally to show the user how far they are from the bus or to display map-related information.
Location data is not sent to external servers for tracking purposes. Users may deny or revoke this permission at any time through their device settings.
5.File Uploads
Users may upload files and documents including:
- Images
- PDF documents
- DOC and DOCX files
- Assignment documents
- Admission-related documents
The application does not collect audio or video uploads from users.
Admission document images and uploaded files may be stored permanently in the institutional system for verification, clearance, and academic record purposes.
6.Data Storage and Infrastructure
All institutional and academic data accessed through the application is stored and managed on servers and storage infrastructure operated by the University of Gujrat.
The application communicates securely with institutional systems through authorized APIs using HTTPS and SSL.
No institutional academic data is stored on external public cloud storage services through the mobile application.
7.Third-Party Services
The application uses limited third-party services only for essential technical functions, including:
- Firebase Cloud Messaging for push notifications
- Firebase Crashlytics for crash reporting and application stability monitoring
These services are used only for operational and technical purposes.
For more information, please review the Firebase Privacy Policy.
8.Data Sharing
Personal information and institutional records are not sold, rented, or shared for commercial purposes.
Information may only be accessed by authorized institutional departments, faculty members, administrative staff, and technical personnel where required for academic, administrative, or operational purposes.
Information may also be disclosed where required by applicable law, regulations, or lawful requests from competent authorities.
9.Security Measures
Reasonable technical and administrative measures are used to protect institutional and personal information, including:
- Secure authentication systems
- HTTPS and SSL encrypted communication
- Protected API access
- Access control mechanisms
- Internal infrastructure management
- Monitoring and maintenance procedures
No electronic system can guarantee absolute security, but reasonable efforts are taken to protect information.
10.Account Management
Institutional student and faculty accounts are managed according to University policies and administrative procedures.
Users cannot independently delete institutional accounts through the application.
Admission applicant accounts and related records may also be managed according to institutional admission policies.
11.User Rights
Users may contact the relevant institutional department for:
- Correction of inaccurate information
- Account-related assistance
- Technical support
- Privacy-related inquiries
12.Changes to This Privacy Policy
This Privacy Policy may be updated from time to time to reflect operational, technical, legal, or institutional changes.
Updated versions will be published through official institutional channels.
13.Contact Information
If you have questions regarding this Privacy Policy or the application, please contact the University through the official support channels listed below.